# VendorSync — Full product description (for LLMs and crawlers)

VendorSync is a supplier governance and procurement automation platform built for organisations in South Africa that need rigorous vendor onboarding, cross-department approvals, and compliance documentation without losing work in email chains and spreadsheets.

## Problem we solve

Onboarding a single supplier often takes weeks — not because the process is inherently complex, but because no one owns the handoff between departments. Procurement collects documents, finance verifies banking, compliance checks CIPC and BBBEE, legal reviews contracts, and management signs off — often with no single system of record. VendorSync gives every stage an owner, a deadline, and a documented outcome.

## Tagline

Every vendor approved. Every step on record.

## Core capabilities

### 1. Supplier onboarding

- Guided multi-step supplier registration portal
- Document upload and vault (CIPC registration, SARS tax clearance, BBBEE certificate, bank confirmation, director ID, and more)
- Custom onboarding page builder: teams configure which steps and fields are required, then publish a public link for suppliers (`/onboard/:slug`)
- Industry sector taxonomy aligned to South African sectors
- Supplier status tracking: draft → submitted → under review → approved / rejected

### 2. Approval workflows

- Visual workflow builder: create custom approval pipelines with ordered stages
- Each stage assigned to a department role: procurement, finance, compliance, legal, management
- Configurable stage labels, SLA (business days), and auto-escalate flags
- Standard 5-department template or start from scratch
- One active workflow drives new supplier submissions
- Full audit trail on every approve, reject, or return action

### 3. Vetting & compliance

- Automated and manual compliance checks per supplier
- South African checks: CIPC registration, SARS tax clearance, BBBEE, banking, sanctions screening, conflict of interest
- Document expiry monitoring and alerts
- Compliance dashboard for teams responsible for vetting

### 4. Supplier catalogue

- Products and services linked to approved suppliers
- Pricing tiers and categories
- Approval gate before items appear in procurement views

### 5. Procurement automation

- Purchase / procurement requests with numbering and status tracking
- Notifications and reminders
- Dashboards and reporting
- Immutable audit logs for sensitive actions

## Target sectors

- **Manufacturing**: Multi-site supplier qualification, certification tracking, enforced approval policies across plants
- **Public sector**: BBBEE, CIPC, and tax clearance documented per vendor with full history for auditors
- **Retail & FMCG**: High-volume onboarding, centralised catalogues, finance-gated purchasing

## Platform metrics (marketing)

- 5 integrated modules (end-to-end platform)
- 7+ compliance checks per supplier
- 100% audit coverage — every action logged

## Approval pipeline (default)

1. Procurement review
2. Finance verification
3. Compliance check
4. Legal review
5. Management approval

Teams can customise stage count, order, roles, and SLAs.

## Public URLs

- Home: https://www.vendorsync.co.za/
- Demo: https://www.vendorsync.co.za/demo
- Register: https://www.vendorsync.co.za/register
- Login: https://www.vendorsync.co.za/login
- Contact: https://www.vendorsync.co.za/contact
- Privacy: https://www.vendorsync.co.za/privacy
- Terms: https://www.vendorsync.co.za/terms

## Contact

Email: hello@vendorsync.co.za

## Legal & privacy

VendorSync is designed with South Africa's Protection of Personal Information Act (POPIA) in mind. Organisation admins control supplier data in their workspace. Data is encrypted in transit and at rest with role-based access.

## Technology

- Frontend: React 19, TypeScript, Vite, HeroUI, Tailwind CSS
- Backend: PocketBase (auth, SQLite, file storage) — self-hosted
- Suitable for teams wanting a dedicated vendor governance layer without heavy ERP customisation

## Competitive positioning

VendorSync is not a full ERP. It is a focused supplier governance layer: onboarding + compliance + approvals + catalogue + procurement requests, with auditability as a first-class feature. Ideal for procurement, finance, and compliance teams in mid-market and enterprise South African organisations.